Room Request Form Complete this form to give us more information about the calendar request for your event or meeting. Room Request Form "By completing this form, you are supplying our staff with a request for a meeting or event space. Liturgical and Faith Formation event dates are subject to change with short notice. The complete and up-to-date Transfiguration Church Calendar is posted online with Dates, Times, and Room locations listed. Requested dates should be submitted at least 14 days before your event. Room and Event Requests, layout, AV, and Hospitality requests will be made here. Please call to provide more information as needed! We are happy to help. Events submitted without all required information or inside of 14 days of your requested date could be denied. Requests are not Reservations. A Staff Member will confirm your Room is Reserved. Submitting a form does not guarantee a reservation. Thank you for your dedication and willingness to serve. If you have questions about the request process, reach out to the Parish Office - 770-977-1442 ext 132." Date of Submission(Required) MM slash DD slash YYYY Are you a Staff Member Yes No Has Your Event or Meeting Been Approved Yes No I need to get approval If you are unsure, please click "I need to get approval" to provide more details. Is this a Parish wide Event Yes No Transfiguration Leadership Team will approve all Parish wide events.Provide more detail about your meeting or event Please Provide Accurate Contact Information For A Staff Memeber to Contact You Person Requesting : Name First Last Requester's Contact : Email PhoneEvent TypeMinistry Monthly/Regular MeetingSmall Group Social EventSupport GroupPrayer GroupLarge Social Event (Parish wide)Please choose what kind of event you are requestingEvent Title Name of Event Requested Event Date(Required)Month123456789101112Day12345678910111213141516171819202122232425262728293031Year202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920Time of Event (Start Time) Hours : Minutes AM PM AM/PM Time of Event (End Time) Hours : Minutes AM PM AM/PM Room Requested(Required)Social HallAdult LoungeAdult Ed / OCI RoomFamily Life Center UpstairsFamily Life Center (Single Room)Parish Center ClassroomTable in the Mall outside the NarthexRoom Set Up Informationplease list the items needed for your event.Facility Set Up We will need Round Tables We will need Rectangular Tables We will need Chairs We will need a Podium We will need AV / Sound Equipment Number of TablesNumber of ChairsHospitality Set Up Social Hall (Commercial Kitchen) Access Family Life Center Kitchen Access Water & Coffee for meeting Water only for meeting China and Silverware (Access to Dishwasher) Paper Products Needed for Food Service Table Cloths (Fees Apply) (All groups and ministries have access to the hospitality kitchen.)Kitchen Equipment Needed Will you need Refrigerator Space? Oven/Cooking? A warming place? Coffee Maker? Ice?Room Set Up InformationAV / Sound Needs TV with HDMI cable to show video TV/DVD Player to show video Internet Access Portable Speaker / Microphone Request Available AV/Sound Equipment.AV / Sound Needs Social Hall Sound System Social Hall Microphone Handheld Social Hall Projector Recording / Camera Operator (fees apply) Social Hall Stage Access Request Available AV/Sound Equipment.Additional AV Needs/Information Use this space to describe your request if needed.Will your group need a special Room Set Up?(Required) Yes No Our facilities staff will arrange your space according to the number of attendees and hospitality or meeting needs. Or to the standard set up of the space requested. You are free to make minor adjust tables prior to your event. ** If you have a specific set up, please upload the Room Set Up Form or make arrangements with the Facilities Manager. Additional Room Set Up Comments(Required) Use this space to note any special items. Example: Our Group will include guests with strollers - please allow for space to park at tables. Example: Our group needs 10 round tables with 8 chairs. We will need table cloths on the tables. A florist will drop off 10 centerpieces for the tables to be placed before we arrive.
